Manager: Facilities Management

The Road Accident Fund’s mission is to provide timely and equitable assistance to those affected by motor vehicle accidents through the provision of appropriate social benefits to ensure financial relief and recovery for qualifying individuals.

Purpose of the Job: Reporting to the Senior Manager: Facilities Management, the successful incumbent is responsible for managing the RAF Facilities related activities and processes to ensure a safe and functional working space.

Key Performance Areas

Manage Effective Workspace and Parking Space Management

• Create functional effective and flexible working areas.
• Maintain a database of accurate drawings of offices and submit any amendments to project office.
• Manage the allocation of parking bays and ensure compliance.
• Handle parking and workspace queries and ensure resolution.

Administration of Audit and Risk Findings Identified in the Department

• Respond to the operational risks identified.
• Continuously monitor opportunities and incidents.
• Pro-actively rectify and control weaknesses identified.
• Ensure the proper administration, governance and risk management.

Manage Facilities Services Sectional Budget and Other Financial Resources Management

• Monitor the budget spending, manage the divisional cash flow and minimise budget variance.
• Forecast facilities management budget each Financial Year starting with zero based and submit to manager.
• Ensure that expenses fall and are covered under the budget set.
• Ensure regular and consistent reporting on budget expenditure.

Manage 30-day Payment of All Facilities Management Invoices

• Manage payment of accounts, rent and other Facilities Management related services.
• Manage landlords, agents on outstanding invoices before month end.
• Submit a report to manager on all invoice-related information.

Manage All Facilities Related Contracts

• Draft memorandums and advise procurement of required Facilities Management contracts to ensure no irregular contracts.
• Manage service level agreements with service providers for office cleaning. Fumigation, office plant and special server room clearing etc.

Policy Review and Implementation

• Contribute to the development and implementation of departmental policy, procedures and processes.
• Keep up to date with effective policy and practice execution strategies.
• Ensure national space strategy is adhered to.

Reporting

• Develop reports/ policies/ procedures and guide the process through the alignment of the documents to the overall RAF’s strategy.
• Develop functional reporting systems, for management, projects or performance reporting.
• Prepare proposals, briefings, presentations, reports, and other documentation and provide management information both verbally and in report format.

Stakeholder Management

• Facilitate and manage communication with relevant internal and external stakeholders and proactively and progressively manage the relationships.
• Manage relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.
• Communicate with all levels of stakeholder contact.

People Management

• Management of human capital processes and procedures to control/regulate workplace conflict and/or institute corrective measures and consultation processes to address deviations from standards.
• Allocate, direct, motivate and evaluate subordinates to help achieve their individual goals.

Qualifications and Experience

• Bachelor’s Degree/ Advanced Diploma in Facilities Management related qualification.
• Postgraduate in Facilities Management related qualification will be advantageous.
• Driver’s License.
• Relevant 6 - 8 years’ experience in Facilities management environment of which 2 years must have been on supervisory/ management level.

Technical and Behavioral Competencies Required

• Resilience.
• Network and alliance.
• Employee engagement.
• Ethics and values.
• Change management.
• Critical and innovative thinking
• Policy conceptualisation and formulation.
• Risk Management.
• Stakeholder development and relations.
• Reporting.
• Knowledge of associated building maintenance processes.
• Project management skills.
• Troubleshooting skills
• Innovative ideas on office set ups.
• Solution focussed.
• Impact and innovation/creativity.
• Knowledge of Basic Financial Management.

NB: “RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs”.

The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.

Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful.

Security Vetting shall be conducted on all prospective employees.

It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.