Officer: Acquisition Management - Quotations

The Road Accident Fund’s mission is to provide timely and equitable assistance to those affected by motor vehicle accidents through the provision of appropriate social benefits to ensure financial relief and recovery for qualifying individuals.

Purpose of the Job: Reporting to the Senior Officer: Acquisition Management (Quotation), the successful incumbent is responsible for achieving business units targets including allocated projects by providing customers with as easy and friendly SCM operations support and solutions to meet their requirements. Contribute to business units presentations and frequently inform business units new legislative developments within the SCM environment. The position is responsible for the maintenance of purchasing arrangements for the RAF. The key function is to acquire goods, services and works as per prescribed thresholds.

Key Performance Areas

Acquisition Management

• Receives and verifies the validity of the application request.
• Compile RFQ documents.
• Issue RFQ to suppliers.
• Manages responses from suppliers.
• Conduct evaluation of RFQ received.
• Create and issue PO or Handover RFQ document to contract.
• Compile Bid Adjudication Committee (BAC)  submissions for deviations.
• Support the research and negotiation of prices and terms of agreements with suppliers on behalf of RAF.
• Review or evaluate bids from suppliers to ensure that they conform to specifications and are complete.
• Arrange BEC meetings for evaluation of bids from suppliers for complex RFQs to ensure that they conform to specifications and are complete.
• Communicate with Suppliers or Service Providers to ensure that orders are processed accurately and on time.
• Implement acquisition management processes. 

Reporting

• Assist in the preparation and submission of regulation reports.
• Contribute to the development of functional reporting systems, for management, project or performance reporting.

Stakeholder Management

• Assist with inquiries and requests for information from both internal and external stakeholders.
• Assist customers with requirements timeously and provide alternative solutions to business units/requirements.
• Provide constant written feedback to customers until the transaction undre consideration is completed.

Records Management

• Archive all the necessary documents related to individual purchase requisitions on the shared folder and system.

Qualifications and Experience

• Bachelor’s Degree/ Advanced Diploma in a Supply Chain Management/ Finance related qualification.
• Relevant 3-year experience in an Acquisition Management related environment speciafically delaing with quotations.
• Knowledge and understanding of procurement or supply chain management within SoEs will be an added advantage.

Technical and Behavioral Competencies Required

• Planning, organising and coordinating.

• Personal mastery.

• Judgment and decision making.

• Ethics and values.

• Client service orientation.
• Knowledge of Public Finance Management Act (PFMA).
• Knowledge of Treasury Regulations and other relevant regulations.
• Knowledge of MS Office.
• Understand and knowledge of ordering process and supply chain.
• Ability to work under pressure with less supervision.

NB: “RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs”.

The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.

Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful.

Security Vetting shall be conducted on all prospective employees.

It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.