Senior Officer: Acquisition Management - Tenders

The Road Accident Fund’s mission is to provide timely and equitable assistance to those affected by motor vehicle accidents through the provision of appropriate social benefits to ensure financial relief and recovery for qualifying individuals.

Purpose of the Job: Reporting to the Lead: Acquisition Management – Tenders/ ICT/ Operations/ General, the successful incumbent is responsible for the end-to-end tendering process ensuring that goods and services are procured in accordance with policy and procedures of RAF.

Key Performance Areas

Procurement of Quality Goods and Services

• Review processes resulting in final procurement.
• Review supplier vetting.
• Engage in supplier negotiations.
• Engage the business to understand and plan work requirements to support the sourcing process.
• Negotiate prices, terms and conditions with suppliers.

Effective and Efficient Procurement and Expediting Goods and Services as per Service Level Agreement

• Provide guidance on SCM processes.
• Review processes to ensure no bottlenecks.
• Provide feedback to business on procurement processes.
• Coordinate the completion of projects.

Manage and Monitor Process of Performance Management as per Service Level Agreement

• Management of BU’s as per SLA.
• Ensure full compliance to defined policies, procedures, regulations and standards.
• Implement, monitor, report and manage attainment of procurement metrics or SLA.

Ensure Confidentiality of the Bidding Process from End-to-End

• Utilize prescribed documents to ensure that confidentiality of sensitive information in the bidding process is maintained.
• Engage committees on the issues of good governance in dealing with Declaration of Interests, Code of Conduct and Sworn to Secrecy on bidding information.

Monitor, Review and Manage Compliance to the Relevant Policy, Procedures and other Regulations Governing SCM Operations

• Prepare RFP documents with accuracy and completeness and submit for review.
• Participate in BSCs/BECs to ensure consistency of practice and compliance.
• Support with accessing and making available information timeously to Auditors and management in the correct format, content, completeness and accuracy.

Reporting

• Report process performance against SLA (weekly/monthly).
• Reporting on procurement lead times as per SLA.
• Report on deviations (quarterly):

• Retrospective transaction’s,
• Deviations from process,
• Single source

• Timeous preparation of reports for discussion with Business Unit/Divisions - as per the SCM Dashboard (monthly).

Manage and Monitor Process of Effective, Accurate and Complete Records Management for Audit Purposes

• Maintain accurate records for all RFP’s – recording and placing on record all decisions/ actions taken.
• Ensure the safe keeping and confidentiality of all bids received.

Promote Strong Customer Service Orientation and Delivery

• SLA assessment and customer feedback on rating.
• Deal and resolve process and customer queries in an expedient and competent manner – 100% resolution within the timelines for each case.

Qualifications and Experience

• Bachelor’s Degree/ Advanced Diploma in a Supply Chain Management/ Commerce related qualification.
• Relevant 4 years’ experience in procurement or tender environment.

Technical and Behavioral Competencies Required

• Planning, organising and coordinating.

• Personal mastery.

• Judgment and decision making.

• Ethics and values.
• Client service orientation.
• Knowledge of tender administration procedures within the public sector.
• Strong understanding of and strong commitment to good corporate governance, SCM regulations and laws and other regulatory requirements including the PFMA.
• Detailed working knowledge of the PPPFA, supply chain regulations from National treasury, BBBEE.
• Ability to ensure all governance and compliance requirements are met with the aim to eliminate potential inappropriate practices.

NB: “RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs”.

The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.

Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful.

Security Vetting shall be conducted on all prospective employees.

It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.