Senior Officer: Facilities Management

The Road Accident Fund’s mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads.

Purpose of the Job: Reporting to the Manager: Facilities Management, the successful incumbent is responsible for coordinating the implementation of Facilities related activities and processes to ensure a safe and functional working space. The role will also supervise the work of the Officer: Facilities Management.

Key Performance Areas

Facilities Related Support

• Arrange for the appropriate maintenance and repair of building, furniture and equipment.
• Identify problems regarding service level agreements with service providers contracted under Facilities Management services and escalate where necessary.
• Ensure all offices are fully furnished and equipped.
• Plan and coordinate office moves (churning) and oversee the execution thereof.
• Conduct inspections and ensure that staff adhere to guidelines, policies and procedures.
• Monitor the delivery by service providers and engage where necessary.

Parking Space Management

• Approve parking requests and escalate the manager where necessary.
• Quality assure and provide secondary audit on the allocated parking and ensure compliance.
• Provide supervisory support to office churning and provide guidance.

Office Accounts

• Keep and maintain record of all FM accounts.
•  Monitor contracts or purchasing orders for service delivery.
• Submit verified accounts for payment.
• Reconcile accounts monthly.

Reporting

• Contribute to the preparation and submission of regulation reports.
• Report regularly and periodically perform necessary submissions as and when required to provide progress updates and/or inform management decisions.

Stakeholder Management

• Proactive and progressive relationships with key stakeholders.
• Deal with inquiries and requests for information from both internal and external stakeholders.
• Aid in the maintenance of relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.

People Management

• Ensure that good employee relations are maintained.
• Provide ongoing operational support to employees.

Qualifications and Experience

• Bachelor’s Degree/ Advanced Diploma in Facilities Management related qualification.
• Drivers License.
• Relevant 4 years’ experience in Facilities related environment of which 1 year must have been on supervisory level.

NB: “RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs”.

The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.

Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful

Security Vetting shall be conducted on all prospective employees

It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.