Legal Secretary: High Court (X7)

The Road Accident Fund’s mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads.

Locations:

• East London (2 positions)
• Gqeberha (2 positions)
• Mthatha (3 positions)

Purpose

The Legal secretary (High court) is responsible to provide administrative support to the legal services department and to ensure the day-to-day functioning of the office.

Key performance areas

Legal secretarial administration

• Prepare court statements and forms that attorneys will need in court
• Dictate attorney’s audio files and written notes
• Transcribe and proofread legal documents
• Index and update pleadings and discovery binders
• Collect and deliver documents
• Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff.

Standard, process and procedure maintenance

• Ensure a strategy framework is maintained by required standards
• Keep abreast of internal standards and business goals to ensure adherence to sound internal control
• Provide administrative support to the strategy and reporting office by RAF policies and procedures

Quality assurance activities

• Maintain up-to-date written documentation and policies related to the organisation’s business activities.

Office Management

• Maintain correspondence, filing, telephonic queries and provide general administration support to the office.
• Maintain strict confidentiality in all matters relating to the office.
• Make follow-ups on outstanding matters on behalf of the legal services department in the office.
• Ensure all office requests are handled and responded to within set timelines
• Ensure availability if stationery within the department.

Meeting and diary management

• Arrange meetings on behalf of the Legal Services department.
• Take minutes and distribute these in accordance to set governance standards.
• Maintain follow-up plan on meeting resolutions and matters outstanding.
• Ensure confirmation of meetings and management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

Document control

• Ensure that the filing system is always up-to-date and functional.
• Collate court rolls received from the registrar for the responsible court divisions, update references and distribute to state attorneys.
• Manage the retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately
• Collate all the court directives and update on the court directives database
• Maintain status update and records of all high value foreign national records for re-insurance purposes and report regularly

Qualifications and experience

• National Diploma in Business Administration/Law related qualification
• Relevant 2 years’ experience in a business/law administration related environment.

Technical and behavioural competencies

• Computer literacy in MS Word, Excel, Powerpoint, Outlook, etc.
• Good understanding of all RAF systems and procedures
• Proficiency in English and one other official language
• Excellent planning and organisational skills
• Dependable and trustworthy
•  Good communication skills
• Interpersonal relations
• Good administrative skills
• Research skills
• Writing skills
• Diary and court roll management
• Planning, organisation and coordinating
• Personal mastery
• Emotional wisdom and decision making
• Ethics and values
• Client service orientation

The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.

Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful

Security Vetting shall be conducted on all prospective employees

It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.